Top 20 Data Entry Software to Automate Tasks in 2026
Manual data entry can be ineffective, time-consuming, and prone to errors in the fast-paced commercial world of today. Every day, businesses deal with enormous volumes of data, including spreadsheets, client information, invoices, and receipts. Relying exclusively on manual entry can hinder operations and lower productivity. By automating tedious activities, increasing accuracy, and easily integrating with your current tools, data entry software provides a more intelligent solution.
The correct software can save time and minimize errors while processing papers, emails, or forms, freeing up your staff to work on more strategic projects. The top 20 data entry software programs for 2026 that can assist companies in automating and optimizing their processes are examined in this guide.
What is Data Entry Software?
A product called data entry software is made to assist businesses in quickly entering, organizing, and processing data. Businesses used to rely on labor-intensive and error-prone human entry, such as filling out spreadsheets or forms.
However, contemporary software solutions extract and process data from a variety of sources, including as papers, emails, PDFs, and web forms, using sophisticated automation and AI-powered technologies.
With the use of these technologies, companies may convert unstructured, raw data into formats that are easily examined and utilized for decision-making. Data input software is used in many different industries for everything from small business accountancy to large-scale inventory management.
How to Choose the Right Data Entry Software
Your company’s needs must be carefully considered before choosing the right software:
- Evaluate Your Complexity and Volume: Assess the complexity and volume of your data entry jobs to see if automation is necessary.
- Verify the software’s integration options to make sure it works with your current tools, such as CRM systems, Google Sheets, and Excel.
- Assess OCR and Parsing Capabilities: Intelligent parsing and strong OCR are crucial when working with scanned documents or unstructured data.
- Think about Workflow Automation: Seek out solutions that can initiate actions across applications and automate repetitive operations.
- Budget and ROI: To make sure the investment pays off quickly and effectively, compare the costs of automated software vs manual labor.
Choosing the right software ensures that your data entry processes are streamlined, accurate, and scalable.
15 Data Entry Software That Will Make Data Entry a Breeze
1. Infinity – Flexible All‑in‑One Data Management
With the help of the highly configurable Infinity platform, you may create data entry systems that are just what you require. It offers incredibly configurable boards, fields, and views in place of inflexible form builders, allowing teams to track anything from intricate engineering data to consumer information.
Everybody can view data in the way that important to them thanks to numerous views like Gantt, calendar, and tabular. It facilitates automation by integrating with programs like Zapier and Trello. Its versatility for various departments without coding is its strongest point.
Important attributes:
- Personalized views, fields, and boards
- A drag-and-drop user interface
- Real-time collaboration
- Importing and exporting CSV
- Integrations with Zapier and Trello
Prices start at $6 per user per month for Basic and $9 per user per month for Pro.
2. Zoho Forms – Easy Form Automation
Businesses can easily create personalized web forms with Zoho Forms, which is ideal for data collecting, registration, and surveys. Conditional logic, file uploads, and automated processes are all supported by the platform, which enables you to initiate notifications or approvals.
It is perfect for mobile field teams because it can work offline and sync data when connectivity is restored. Data utility is improved across departments by integration of the Zoho ecosystem (CRM, Desk, Campaigns). Its dashboard facilitates the visualization of metrics and submissions.
Important attributes:
- Drag-and-drop form creator
- Rules and conditional logic
- Capturing data offline
- Notifications via email and workflow
- Third-party integrations and CRM
Cost: $10 per user each month
3. Entrypoint i4 – Clinical & Complex Workflow Entry
Entrypoint i4 is intended for settings like clinical trials and research where data accuracy is crucial. It reduces errors in sensitive datasets by providing configurable search options, strong validation checks, and abbreviation identification.
The program can effectively process complicated forms and supports desktop and web applications. It is perfect for regulated sectors because it manages semi-structured and structured data with sophisticated checks. Teams can validate and export data for analysis with the use of reporting features.
Important attributes:
- Validation and verification of data
- Duplicate detection and abbreviation
- Converting images and libraries
- Adaptable tools for search and transfer
- XML, CSV, and SAS compatible
Pricing: Request a quote from the vendor.
4. Foxtrot RPA – Enterprise‑Grade Automation
Foxtrot RPA (Robotic Process Automation) automates repetitive data entering operations across systems without manual intervention. It has the ability to update databases, fill spreadsheets, start workflows, and scrape data from websites.
The technology is ideal for businesses with intricate, cross-system procedures where human input would be too erratic or slow. Without knowing how to code, users can use visual tools to create automation scripts. Teams can keep an eye on timelines and bottlenecks with the aid of performance dashboards.
Important attributes:
- Automated drag-and-drop
- Data filling and scraping
- Scheduling workflow
- Dashboards for statistics and reporting
- Links to both organized and unorganized systems
The starting price is approximately $850 per month (standard).
5. HubSpot Online Form Builder – Free CRM‑Connected Forms
For gathering leads and customer information and integrating it straight into your CRM, HubSpot’s online form builder is ideal. Coding is not necessary for the user-friendly interface, and smart field choices allow you to display pertinent questions based on previous responses.
CRM entries are immediately created with each submission, enabling sales follow-ups and marketing automation. Advanced analytics and integrations are available with expensive HubSpot services, although basic form functions are free.
Important attributes:
- Create a form by dragging and dropping
- Integration of CRM with progressive profiling
- Notifications that happen automatically
- Capturing and monitoring leads
HubSpot Marketing Hub offers premium features at no cost.
6. Typeform – Conversational Forms & Surveys
With captivating, conversational interfaces that seem more intimate and participatory, Typeform reinvents data collection. Users respond to each question individually rather than on flat forms, which boosts completion rates and user engagement. For process automation, it interfaces with more than 500 apps, including Mailchimp, Salesforce, and Google Sheets. With customized themes and templates, organizations can match branding and collect rich, organized replies from users.
Important attributes:
- Form style of conversation
- Adaptable templates
- Notifications that happen automatically
- More than 500 integrations
- Analytics and reporting
Pricing: $25/month for a premium subscription; free plan available
7. ProntoForms – Mobile Field Data Capture
ProntoForms specializes in mobile form workflows that collect data from field teams with or without internet connectivity. Its forms are ideal for inspections, service reports, and delivery confirmations because they can record signatures, images, timestamps, and GPS location. Using a single dashboard, administrators control users, templates, and analytics. Data is routed into key corporate systems with the aid of integrations with Salesforce, SharePoint, and other platforms.
Important attributes:
- Mobile forms that are offline
- Capture of a photo and signature
- Scanning barcodes
- sophisticated analytics
- Management of enterprises
Cost: $15 per user each month
8. FastField – Dynamic Digital Forms
With the use of logic rules, offline access, and customisation, FastField transforms paper forms into interactive digital counterparts. Users can manage access permissions, branch questions, and validate fields. FastField can rapidly send gathered data to databases, spreadsheets, or CRMs via integration APIs. Its dashboard monitors team activity and performance, which makes it useful for compliance checks, assessments, and service requests.
Important attributes:
- Conditional reasoning
- Capturing data offline
- Support for APIs and integration
- Search and filtering
- Control of access
Prices start at $20 per user per month.
9. Tabidoo – No‑Code Database Builder
With Tabidoo, you can create straightforward yet effective databases without knowing any code. Information may be stored, retrieved, and shared via dashboards and views that can be customized. Importing and exporting data is made simple via integration with Excel, and teams may immediately start typical data procedures with the aid of templates. Access control and security make guarantee that private data is kept safe.
Important attributes:
- Personalized dashboards
- Integration of widgets
- Excel synchronization
- Role-based templates for access
Pricing: $5/month for subscription plans; free trial
10. FormTools – Free and Extensible Data Platform
A versatile and free data entry tool, FormTools is perfect for websites and unique apps. It provides tools for data retrieval, duplication detection, and validation. Through modules or integrations, users can increase functionality, and available APIs facilitate data synchronization with third-party systems. Because of this, FormTools is helpful for developers and companies looking for a cost-free, robust data platform.
Important attributes:
- Open API
- Checks for data duplication
- Web-based instrument
- Extensions that are modular
- Individual user accounts
Cost: Free
11. Conexiom – Automated Sales & Order Data Capture
Conexiom directly transforms unstructured invoices and purchase orders into structured data using machine learning. It connects with financial and inventory systems and supports HTML, TXT, CSV, and PDF formats. Businesses can decrease human error, expedite order fulfillment, and do away with manual keystrokes by automating this procedure.
Important attributes:
- Automation of documents
- EDI assistance
- Dashboard reporting with multi-format parsing
- Integrations with third parties
Pricing: Contact vendor
12. GoCanvas -Business-Focused Mobile Data Capture
GoCanvas allows field teams to enter data, get signatures, and create reports on-site by fusing process automation with mobile form capture. Accuracy is increased through media capture, conditional logic, and GPS tagging. Data is delivered to the appropriate location using integrations with cloud storage services like Dropbox and Google Drive.
Important attributes:
- GPS and the acquisition of signatures
- Logic for workflow
- Scanning barcodes
- Syncing cloud storage
- Tools for dispatch
Cost: $45 per user each month
13. ScanWriter – Financial Data Extraction
Data extraction from financial accounts, invoices, and receipts is ScanWriter’s area of expertise. It connects to popular accounting programs like Xero and QuickBooks. It is perfect for accountants and finance teams who want clean, organized bookkeeping data because of its duplicate identification, error minimization capabilities, and customizable data export.
Important attributes:
- Capturing financial data
- Connectivity to accounting applications
- Error identification
- Personalized field mapping
- Tools for reporting
Cost: A quote from the vendor is needed.
14. EmailMeForm – Form & Payment Data Entry
Businesses can create data- and payment-accepting forms using EmailMeForm, which is perfect for orders, registrations, and event reservations. You may record structured consumer data without scripting and automate responses with conditional logic and collaboration tools. Its design tools assist in aligning forms with the style and feel of your brand.
Important attributes:
- Capturing payments
- Drag-and-drop forms
- Cloud‑based
- Tools for collaboration
- Conditional reasoning
Cost: Free version; monthly subscriptions start at $9.95.
15. MoreApp Forms – Custom Digital Form Workflows
Businesses can create digital forms with conditional logic, data prefill, and push alerts with MoreApp. Offline support guarantees that teams may gather data from any location. Integrations assist in automatically pushing data to databases, CRMs, or spreadsheets after it has been entered.
Important attributes:
- Form capture offline
- Push alerts
- Conditional reasoning
- Prefilling data
- Assistance with integration
Pricing: Plans start at $35 per month, with a trial available.
16. Parseur – AI Email & Document Data Extraction
Parseur extracts structured data from documents, emails, and attachments using artificial intelligence. The system learns to automatically pull data into your workflows, spreadsheets, or CRMs after you establish parsing rules once. Integrations like Zapier and Make increase automation even more.
Important attributes:
- AI-driven extraction
- Parsing emails
- Make automation with Zapier
- Delivery of data in real time
- CSV exports
Cost: Free plan; monthly paid plans start at about $50.
17. Docparser – OCR‑Driven Document Parsing
Docparser uses zone-based parsing and OCR to extract precise data from scanned documents and PDFs. It’s perfect for high-volume document intake because it allows batch uploads and preprocessing like deskewing. Its exports link straight to the systems where you need to keep the data after that.
Important attributes:
- Batch Zonal OCR Processing
- Preprocessing images
- Support for Zapier and API
- Adaptable exporting
Plans start at about $39 per month.
18. Mailparser – Email‑Based Data Automation
Extracting structured fields from incoming emails and attachments is the main goal of Mailparser. Once parsing rules are defined, parsed data is routed to databases, CRMs, Excel, and tickets. It’s especially helpful for incoming orders, customer questions, and support requests that come in via email.
Important attributes:
- Rules for email parsing
- Routing automatically
- Integration with Zapier
- CSV exports
- Support for many formats
Prices start at about $29 per month.
19. UiPath – Enterprise RPA & Data Automation
UiPath manages extensive data entry and system integrations across apps by fusing AI with robotic process automation. It is intended for large companies that require end-to-end automation for everything from cloud apps to legacy systems. Complete control over automation pipelines is provided by its Studio, Robots, and Orchestrator components.
Important attributes:
- RPA across systems
- Machine learning and artificial intelligence
- Prolonged workflows
- Planning and keeping an eye on enterprise governance
price: Speak with the provider (business price).
20. Microsoft Power Automate – Workflow & Data Triggers
Automated data workflows are triggered by Microsoft Power Automate both inside and outside of the Microsoft ecosystem. Power Automate minimizes manual entry and links systems with reusable templates and logic processes, whether it’s syncing CRM changes or copying form replies into Excel.
Important attributes:
- Connectors that are already built
- The flow of logic
- Automation for several apps
- Scheduled triggers for interaction with Microsoft 365
Cost: ~$15 per user each month
The Future of Data Entry
Although human data entry will always exist, its use is becoming less common. According to experts, RPA technologies and AI-powered tools will handle most mundane data entry by 2030. For complex instances, data validation, and decision-making, human oversight will continue to be essential.
Businesses’ data handling practices are already being transformed by automation:
- AI Support: Sophisticated AI systems are learning to decipher unstructured data and handwritten notes.
- Real-Time Integration: Spreadsheets, databases, and CRM systems are now instantly updated by software.
- Increased Accuracy: Automation guarantees consistent, trustworthy data and reduces human mistake.
While businesses that only use manual procedures run the danger of inefficiencies and increased operating expenses, companies that use these solutions early will have a competitive edge.
FAQ
1. What software is mostly used for data entry?
The most popular programs for data input activities across industries are Microsoft Excel, Google Sheets, Zoho Forms, Airtable, and Typeform.
2. What software is used to enter data?
Spreadsheet programs like Google Sheets and Excel, form creators like Zoho Forms, and automation programs like Parseur or Docparser are used for data entry.
3. Is data entry done in Excel?
Because it enables structured input, calculations, sorting, filtering, and basic analysis of structured data, Excel is indeed frequently used for data entry.
4. Is data entry software easy to learn?
With its user-friendly interfaces, templates, and tutorials, the majority of data entry software is suitable for beginners and enables them to learn and complete jobs fast.
5.What job makes $10,000 a month without a degree?
Without a formal degree, high-paying jobs like freelance digital marketing, remote sales, software development, content production, and data automation consultancy can make over $10,000 per month.
Conclusion
Businesses now handle information differently thanks to data input software, which saves time and minimizes errors. Businesses can improve productivity and streamline processes by utilizing AI-powered automation platforms like Parseur and Docparser as well as manual products like Excel. By using the appropriate software, teams can concentrate on critical activities and increase productivity, which makes data management more intelligent and efficient.
